New York-based transportation company Leros Transportation Group is, at its core, a family business, and one that prides itself on dedicated service and a healthy culture. The company has grown since its founding in 1983 to provide ground transportation and chauffeuring services to private and corporate customers in an expansive network of over 700 cities across four continents. Leros needed improved fleet technology to better keep track of its diversified business and make better operational decisions. After evaluating the options, the team chose Fleetio for fleet management, and Coast for its fuel card program.
Unifying fleet data in a single dashboard
As a complex global operation, Leros has to utilize a few different services to stay on top of their operations. One of the biggest benefits they found in Fleetio was its ability to integrate fleet data seamlessly with fuel card partner Coast.
“The utilization of Fleetio and Coast has really given us visibility into our fleet like we’ve never had before, because it now allows us to take all of our information and look at it in one system with Fleetio,” says Jeff Cartagena, Executive Vice President at Leros.
Coast gives fleets of all sizes more control over their fuel expenses and optimizes fuel spend with customizable controls and insights. Linking their fuel data in Coast with their maintenance data in Fleetio empowered Leros to make even more informed decisions around maintenance and fuel budgeting, meaning more savings and an easier reporting and analysis process.
Using fleet data to make better business decisions
Fleet metrics are critical for Leros, so having a reliable source of truth for all things fleet was a vital measure of success for the company.
“Our whole business is run on data analytics,” says Jeff Nyikos, president at Leros. “Whether it’s regarding fleet, it’s regarding fuel, service, on-time performance – everything is based on metrics. And then we take that information and we make ourselves better.”
With Coast and Fleetio powering their fleet data, Leros is able to quickly identify trends in their fleet in real time and apply those learnings to their operation.
“We need the data to make business decisions for the future of our organization, and we will continue to invest in technology in order to be successful in the future,” Nyikos said.
Three ways Coast helps ensure fleet data accuracy for your team
Fleet data quality is at the heart of Coast’s approach, enabling users to focus on growing their businesses, rather than fixing data issues. These features ensure you can maintain accuracy in your fleet data.
Integrations With Your Fleet Tools
Coast integrates with fleet management platforms, like Fleetio, where businesses like Leros Transportation Group can get visibility into all vehicle costs, including maintenance and depreciation. Coast also has pre-built data integrations with leading providers, including Geotab, Samsara and Verizon. These enable Coast to import fleet data from telematics systems, providing additional security and further improving fleet data quality. You can also integrate with accounting platforms, such as QuickBooks, where expenses can be automatically categorized to the correct cost centers. Integrations like these enable your business to get even more value out of Coast by sharing fleet data across the organization.
Simple SMS Check-in Process
SMS check-in is Coast’s unique way of capturing fleet data from the driver. Instead of keying in data at the pump, drivers use their mobile phone. Coast asks simple questions, and the driver submits answers, all using SMS messaging. This process is less prone to driver error than keying in data (e.g. manual entry of odometer reading) at the pump terminal.
Spending Rules Designed for Your Business Needs
Most fleet cards allow limits to be applied to a card, so that when a transaction falls outside these limits, it is either declined, or flagged on an exception report. But users often run into issues if the card is moved to a different vehicle or is used by a different employee — the fleet data cannot be associated with the correct vehicle or user. Coast allows a business to set up an expense policy for each vehicle and each employee. By linking policies to people and vehicles, and by using the SMS check-in process, Coast can ensure the right spending rules are applied for every transaction, and that fuel usage is attributed correctly.
Ready to give Coast a try? Get started here.
Apply in minutes